2008
CLUB PURPOSE
THE PURPOSE OF THE CLUB SHALL BE TO PROMOTE THE
EDUCATION AND PROFESSIONAL DEVELOPMENT OF INDIVIDUALS
EMPLOYED IN OR AFFILIATED WITH THE PETROLEUM, ENERGY, AND
ALLIED INDUSTRIES.
GREATER KNOWLEDGE
GREATER SERVICE
DESK AND DERRICK CLUB OF THE WESTBANK BYLAWS
The name of the Club
shall be Desk and Derrick Club of the Westbank, located in Harvey,
Louisiana. The Club shall be a member
of the Association of Desk and Derrick Clubs and shall be subject to its Bylaws
and Standing Rules.
The business address
of the Club shall be the address of the President.
ARTICLE II ‑ PURPOSE
Section 1:
The purpose of this
Club shall be to promote the education and professional development of
individuals employed in or affiliated with the petroleum, energy, and allied
industries.
Section 2:
The purpose of the
Club shall be accomplished by program meetings devoted to subjects directly
related to or concerned with the petroleum, energy, and allied industries. The Club shall schedule a minimum of nine
education program meetings a year, six of which must be directly related to
these industries. The remaining program meetings may be on Desk and Derrick
orientation, socio‑economic
responsibilities, or professional self‑development.
ARTICLE III ‑ STRUCTURE
Section 1:
The Club shall be
nonshareholding, noncommercial, nonprofit, nonpartisan and nonbargaining.
Section 2:
This Club shall not
affiliate itself with, or become members of, any local, regional, national or
international club or organization or any groups of such clubs or
organizations. Further, this Club shall
not accept for membership any person who maintains a membership in any other
Desk and Derrick Club. This shall not
be construed to prohibit any individual member from joining any other club or
association or transferring membership from one Desk and Derrick Club to
another.
Section 3:
This Club is not
formed for pecuniary gain or profit, and does not contemplate pecuniary gain or
profit to members or officers thereof; and no part of the net earnings of the
Club shall inure to the benefit of any member or officer thereof, or to any
private individual.
Section 4:
This Club is not
influenced by, affiliated with, nor does it support the interests or policies
of any political party or candidate.
This Club does not endorse, contribute financial resources, or provide
group assistance of any kind to political parties or candidates in either
primary or general elections. (Members, however, are encouraged to become
involved and take an active part in political issues at all levels ‑
local, state and national.)
Section 5:
Citations and legal
processes shall be served on the President, or in her/his absence, the Vice‑President,
or the Secretary(ies).
Section 6:
No member of the Club
shall ever be held liable for the contracts, fault, neglect, or debts of the
Club. A member shall only be
financially responsible for Club dues and any indebtedness due to agreed‑upon
reservations or specified expenses.
Section 7:
No member shall use
or cause to be used the name of the Club for personal profit.
ARTICLE IV ‑ MEMBERSHIP
All applications for
membership shall be submitted to the Membership Committee and shall be approved
or rejected by the Board of Directors.
Section 1:
Membership in a Desk
and Derrick Club may be granted to individuals actively employed in, affiliated
with, or retired from the petroleum, energy, and allied industries; to former
Desk and Derrick members; and to individuals who are enrolled in an accredited
course of study with a declared major in the petroleum, energy, and allied
industries. (See ADDC Club General Information Section for additional
information on membership.)
Section 2 (a):
Based upon the
findings of the Membership Committee of each club, the club's Board of Directors will consider
local circumstances of the job and the company in determining new membership
eligibility, working within the Association guidelines as set out in the Club
General Information Section.
Section 2 (b):
Membership may not be
held concurrently in more than one Desk and
Derrick club.
Section 3:
Members in good
standing may transfer membership to another club during the year by letter of transfer
(see President's Forms Book) between club presidents with no exchange of dues.
Section 4 (a):
Honorary membership
may be granted to individuals upon whom the Club wishes to confer special
distinction in recognition of outstanding service to the Club. Honorary
Membership is an honorary title only in the Club and shall not confer the
privileges of voting or holding office; however, if an honorary member is also
a member, privileges of membership shall be retained during the period of such
membership.
Section 4 (b):
Nomination for
Honorary Membership shall be submitted to the Membership Committee for
presentation to the Board of Directors for consideration and recommendation to
the Club. Such Honorary Membership shall be conferred at a meeting of the club
by a two-thirds (2/3) vote of the voting members present, providing at least
thirty (30) days written notice of such nomination shall have been given to
members. Voting shall be done by ballot.
Section 4 (c):
If an individual
holds an Honorary Membership title only, no Association dues are required;
however, if the Association mailings and publications are desired for the
individual, a fee equal to current Association dues must be remitted.
Section 5 ‑
TERMINATION OF MEMBERSHIP.
Section 5 (a):
Membership shall be
terminated when financial obligations of any members are not met by the end of
the calendar year.
Section 5 (b):
Membership of a
member whose conduct may be considered detrimental to the reputation of the
Club may be terminated by a two‑thirds (2/3) vote of the Board of
Directors after thorough investigation and provided the member shall have been
afforded an opportunity to be heard.
ARTICLE V ‑ DUES
Section 1:
Club dues shall be
$50.00 per calendar year (which shall include Association dues and assessment
of Region III Fund) unless otherwise changed by two‑thirds (2/3) vote of
the voting members present at any regular meeting of the Club. Any members who shall fail to pay their dues
by February 1 shall be considered delinquent and membership
automatically
terminated. Such delinquent member
shall then be eligible to renew membership under the appropriate
classification.
New members shall be
required to pay the full year's dues regardless of date of application. No dues shall be submitted after November
30th.
Section 2:
Association dues
shall be in the amount specified by the Association Bylaws.
ARTICLE VI ‑ BOARD OF DIRECTORS, TERM OF OFFICE AND
VACANCIES
Section 1 ‑ TERM.
Section 1(a):
The Officers of the
Club shall be the President, Vice President, Recording Secretary, Corresponding
Secretary, Treasurer, and Immediate Past President whose term of office shall
be for a period of one (1) year, beginning January 1st.
Section 1(b):
The Board of
Directors shall consist of the Officers, the Immediate Past President, and two(
2) Directors elected for a one‑year term.
Section 2 ‑ VACANCIES.
Section 2(a):
In the event the
office of President is vacated, the Vice‑President shall succeed to the
Presidency. Should the Vice‑President
succeed as President for a term of 180 days or less, this Officer shall be
eligible for nomination for the office of President the following year.
Section 2(b):
A vacancy on the
Board of Directors, or in any office other than that of President, shall be
filled by special election once the Board is notified of a vacancy. The membership will be notified through the
General Arrangements Committee of the vacancy when a special election will be
held. Anyone wishing to run for the
vacancy would either notify the Nominating Committee Chairman prior to the
regular membership meeting of their intent to run or be nominated from the
floor. Upon close of nominations, if
only one member is nominated, that member shall be declared winner by
acclamation. If there are two or more
nominees, an election shall then be held at the following month's meeting. Should the vacancy consist of 120 days or
less, it shall be filled by appointment by the President with a two‑thirds
(2/3) vote of approval of the Board of Directors.
Section 2(c):
If a member of the
Board of Directors wishes to run for a vacated office during the same calendar
year as she/he is serving, this Board member must resign the present position,
with an official letter of resignation, before the General Membership meeting
at which the vacancy is to be announced.
The Chair will then announce all vacancies on the Board at the General
Membership meeting.
Section 2(d):
No member serving as
an Officer or Director of the Club shall be eligible to serve more than 18
consecutive months (1‑1/2 years) in that office. No member shall hold more than one office
concurrently.
ARTICLE VII ‑ NOMINATIONS AND THE GENERAL ELECTION
Section 1 ‑ NOMINATIONS.
Section 1(a):
A Nominating
Committee, composed of a Chairman and two other members, shall be appointed by
the President with a two‑thirds (2/3) vote of approval of the Board of
Directors. No member of the Board of
Directors shall be eligible to serve on this committee. Should a member of the Nominating Committee
wish to run for a seat on the Board, this member must resign from the
Nominating Committee.
Section 1(b):
The Chair shall call
for nominations from the floor. Such nominations must receive a second, and
such nominees must give their consent.
If nominee is not present, written consent must be furnished to the
Nominating Committee within five (5) days following the nomination. A brief
written statement of the qualifications from all nominees shall be furnished to
membership at least ten (10) days prior to the election. If qualifications are not received prior to
distribution to membership, the nominee's name shall not be placed on the
ballot.
Section 2 ‑ ELECTIONS.
Section 2(a):
An Election Committee
consisting of a Chairman and two (2) or more members shall be appointed by the
President with a two‑thirds (2/3) vote of approval of the Board of
Directors. No member of the Board of
Directors shall be eligible to serve on this Committee. Should a member of the
Election Committee wish to run for a seat on the Board, this member must resign
from the Election Committee.
Section 2(b):
Voting shall be by
ballot of the members, except when only one nominee is running for office the
Chair shall declare that the nominee is elected by acclamation. A majority of the votes cast for any one of
the five (5) Officers, as stated in Article VI, Section 1(a), shall be
necessary for election and a plurality of the votes cast for the Directors
shall be necessary for election. There shall be no proxy votes cast.
Section 2(c):
In the event of a single slate of officers and Board of
Directors, nominees are elected by acclamation.
Section 2(d):
Officers and Directors elected at the October General
Membership meeting shall assume their duties on January 1st of the year
following their election.
ARTICLE
VIII ‑ DUTIES AND RESPONSIBILITIES OF THE BOARD OF DIRECTORS
Section 1:
The duties of the Board of Directors shall be those as set
out in "Responsibilities of the Board of Directors," as adopted by
the Club.
Section 2:
The Board of Directors must approve unbudgeted expenditures
for an amount less than 5% of the annual budget. Membership must approve single, unbudgeted expenditures in excess
of 5% of the annual budget. All
advances must be approved by the Board of Directors.
Section 3:
Each member of the Board of Directors shall be required to
attend 10 of the 12 regularly‑scheduled monthly meetings of the Board of
Directors and 10 of the 12 regularly‑scheduled monthly general membership
meetings within each calendar year.
If a member of the Board misses the required attendance,
this Officer shall be allowed to present to the Board of Directors the reasons
for such absences, so that the Board of Directors can decide whether or not to
excuse such absences. Two‑thirds
(2/3) vote of the Board of Directors shall constitute a decision.
If no vacancy occurs as a result of the Board of Directors
decision, any further absences of said Officer shall automatically constitute a
vacancy, such vacancy then being filled as provided for in Article VI, Section
2 of the Club's Bylaws.
ARTICLE
IX - COMMITTEES
Section 1. The Standing Committees for this Club shall
be as follows:
1. AIMEE Awards
2. Bulletin
3. Bylaws/Handbook
4. Election
5. Field Trip
6. Finance
7. General Arrangements
8. IAN/Social
9. Leadership Resource/Education
10.
Membership/Orientation
11. Memory
Book
12. Nominating
13. Program/Monthly
Decorating
14.
Public
Relations/Legislative Information/Employment
15.
Scholarship
ARTICLE
X ‑ MEETING
Section 1:
The Board of Directors shall meet monthly the week preceding
the regular monthly general membership meeting of the Club unless otherwise
changed by two‑thirds (2/3) vote of the Board of Directors.
Section 2:
The regular monthly meeting of the Club shall be held on the
fourth (4th) Wednesday of each month unless changed by two‑thirds (2/3)
vote of the Board of Directors. Membership must be duly notified.
Section 3:
Annual election of officers shall be held at the regular
monthly meeting in October.
Installation of officers shall be held at the regular monthly general
membership meeting in December.
Section 4:
Special meetings of the Club may be called by the President
or by written request addressed to the President by twenty‑five percent
(25%) of the membership . Special meetings of the Board of Directors may be
called by the President or by written request of two-thirds (2/3) Board members
and only the business of this special meeting shall be discussed. Upon such written request, it shall be the
duty of the President forthwith to call the meeting requested.
Section 5:
When any Club function or meeting requires advance
reservations, each member making said reservation shall be responsible to the
Club for the full cost of the reservation unless cancellation is made by a
specified deadline.
Section 6:
The annual election meeting, which is the October General
Membership meeting, shall be attended only by members of the Club.
ARTICLE XI ‑ QUORUM
Section 1:
Twenty‑five percent (25%) of the total membership
shall constitute a quorum for the transaction of business at a Club General
Membership meeting.
Section 2:
Two-thirds (2/3) members of the Board of Directors shall
constitute a quorum for the transaction of business at a meeting of the Board
of Directors.
ARTICLE
XII ‑ CLUB YEAR
The Club year shall be from January 1st through December
31st.
ARTICLE
XIII ‑ REPRESENTATION
Section 1 ‑
REPRESENTATION/DELEGATE
The President shall represent the Club as its delegate to
the Association Convention, Region III Meeting and Seminars, or other meetings
requiring the presence of an official club representative.
Section 2 ‑ REPRESENTATION/ALTERNATE
DELEGATE.
Section 2(a):
The Vice‑President shall be Alternate Delegate at the
Association Convention.
Section 2(b):
In the event the Alternate Delegate cannot attend the
Association Convention, the Board of Directors, by two‑thirds (2/3) vote,
shall elect a new Alternate Delegate.
Section 2(c):
The Alternate Delegate shall attend all business sessions
and substitute for the Delegate in case of emergency. The Alternate Delegate shall also report on Convention business
along with the Delegate.
Section 2(d):
In the event the President or Vice‑President cannot
attend the regional meeting, the Board of Directors shall, by two‑thirds
(2/3) vote, elect a member to represent our club and vote at the regional
meeting.
Section 3 ‑
REPRESENTATION/EXPENSES.
Section 3(a):
Expenses incurred by the Delegate and Alternate Delegate
during the Association Convention shall be paid by the Club, if funds are available.
Section 3(b):
Expenses incurred by the Delegate and Alternate Delegate to
attend any preparatory meeting to Association Convention shall be paid by the
Club, if funds are available.
Section 3(c)
Expenses incurred for attending the Regional Meeting shall
be paid by the Club for the President, or in her/his absence the Vice‑President
or duly-elected alternate, if funds are available.
ARTICLE
XIV ‑ RULES OF ORDER
The latest edition of ROBERT'S RULES OF ORDER NEWLY REVISED
shall be the parliamentary authority in all matters of procedure not
specifically covered by the Bylaws of the Club.
ARTICLE
XV ‑ COLORS
The official colors of the Club shall be BLACK AND GOLD.
ARTICLE
XVI ‑ MOTTO
The motto of the Club shall be
"GREATER KNOWLEDGE ‑ GREATER SERVICE".
ARTICLE
XVII ‑ INSIGNIA
The official insignia (emblem) of the Club shall be a
derrick with a stylized desk at the lower right.
ARTICLE XVIII - Disbanding of Club
Section
1: Any member of the Club may call for
a meeting to vote to disband the club.
Section
2: All members must be notified by
telephone, mail or email of the date,
time,
place and purpose at least
10 days prior to the meeting.
Section
3: A quorum must be present. A majority vote shall rule.
Section
4: All accumulated Club Funds (general
fund and scholarship fund) shall be
donated to the ADDC
Educational Trust and the ADDC
Foundation
Section
5: Should the Club approve the motion
to disband, notification must be made
to the Regional Director 60
days in advance of the approved date to disband.
Section
6: The Club Treasurer shall file the
ADDC Form TAXE1 and, IRS Form 990 (if
needed) with the Tax Exempt Committee by the May 15th
deadline.
ARTICLE XIX ‑ AMENDMENTS
A quorum being present, these Bylaws may be amended at any
regular general membership meeting of the Club, or special meeting called for
that purpose, by a two‑thirds (2/3) vote of the voting members present at
such meeting, provided any proposed amendments shall have been submitted, in
writing, to the Bylaws Committee for processing. The Bylaws Committee shall, in turn, submit the amendments, in
writing, to the entire membership not less than ten (10) days prior to the
meeting at which action is to be taken on same. All amendments shall be consistent with and shall conform to the
Association Bylaws and Standing Rules.
Any amendment to these Bylaws shall be effective immediately unless a
Motion to Adopt such an amendment specifies another effective date.