STANDING RULES
1. The
Board of Directors shall meet the third Wednesday of each month, unless another
specified date has been voted upon. The meeting place shall be designated by
the President. These meetings will begin not later than 6:00 p.m.
2. The
General Membership shall meet the fourth Wednesday of each month, unless
another specified date has been voted upon.
The meeting place shall be designated by the President. These meetings will begin not later than
6:00 p.m.
3. At
the President's discretion, joint meetings may be called between the Board of
Directors and Committee Chairmen.
4.(a) All
Committee Chairmen shall be notified of the approval of appointment by their
respective Board Contact.
4.(b) All
Committee Chairmen are responsible to the Board of Directors for money
collected or spent under their direction.
The Board, in turn, is responsible to the Membership. Therefore, all
money collected or disbursed by Committee Chairmen or the Board of Directors
for either regular or special activities of the Club shall be handled only in
the name of the Club. Each expenditure,
properly classed as Club business, must be supported by proper documentation
(i.e., receipts and invoices). All
monies collected or disbursed shall be handled by the Treasurer through the
Club's bank account. All checks for dues, reservations or other Club activities
shall be made payable to "THE DESK AND DERRICK CLUB OF THE WESTBANK".
4.(c) All
contracts must be signed by the Club President and the respective committee
chairman.
4.(d) All
committees shall begin each year with a zero budget and all monies made from
each committee during the prior year shall be placed in the general fund.
4.(e) All
excess funds shall be reserved for future educational purposes.
5.(a) The
Treasurer shall submit a written proposed budget, showing anticipated
disbursements for the current year, for review by the Board of Directors not
later than the March board meeting.
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5.(b) The
proposed budget shall be submitted to membership for approval not later than
the March general membership meeting.
5.(c) The
Treasurer shall furnish a written comparative budget statement to the Board of Directors for review and to
membership for the periods ending June 30 and December 31.
5.(d) Membership
approval is required if monetary budget revisions are necessary.
5.(e) Board
and membership approval are required if year-end budget is in excess of
approved budget.
6.(a) It
is the obligation of each member to maintain as confidential the Club
Roster. The roster shall not be
released to anyone other than members and shall only be used for official Club
purposes.
6.(b) No
member shall have the right to accept assignments from outside clubs,
organizations, or individuals in the name of the Club without prior approval of
the Board of Directors. Any activity by the Club, as a whole, or by its
members, shall be identified and publicized as Club activity. This shall not be construed to prohibit such
members from joining any other club or organization.
7. Community
service shall be encouraged, providing such service has the approval of the
Board of Directors or membership.
8. The
"WESTBANK OIL PATCH" is the official publication of our Club. It is published monthly and reports all news
and activities.
9. Any
project not devoted to the purpose as outlined in Article II, i.e., seminars,
meetings and field trips, which involves more than one club, shall require the
approval of the Association Board of Directors.
10. Non‑Desk and Derrick advertisements
in club bulletins are not permitted.
11. The Club shall exercise discretion in
seeking and accepting assistance from Industry for any activities.
12.(a) Members are encouraged to invite prospective
members who qualify for membership according to ADDC Bylaws Article VI - Club
Membership to attend one (1) regularly
scheduled meeting of the Club.
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12.(b) Members wishing to invite a guest should
advise the Membership Chairman prior to the monthly Board meeting, with the
exception of the October meeting which, due to election, is a closed meeting.
12.(c) It shall be the policy of the Club to invite
one guest of the Speaker's choice as a special guest of the Club. This invitation is to be issued by the
Program Chairman, and the meal expense shall be the responsibility of the Club.
12.(d) Guests who make reservations for dinner and
are then absent shall be contacted for payment of the expense. Otherwise, the Club shall absorb the cost.
12.(e) Guests and prospective members whose companies
may be in question shall be allowed attendance and membership within the Club
providing at least 51% of the applicant's working hours is devoted to some
phase of the petroleum, energy, or any
allied industry.
13. The minutes of the general membership
meeting shall be placed in the monthly Club bulletin as an insert, when
possible. Otherwise, the minutes shall be distributed to the members via the
most expedient means available.
14. The finances of the Club as outlined in
its monthly Treasurer's Report shall be considered confidential to Club
membership only and shall not be published in the club bulletin. The
Treasurer's report shall be given at all Club meetings. At all meetings the Treasurer shall make available
to membership a copy of the Treasurer's Report for their review and comment.
15. Awards and certificate(s) shall be the
possession of the individual(s) who created or developed the winning entry.
16. Each year's President shall be presented
a President's Pin at the December meeting.
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17. Standing Rules may be amended at any
regularly scheduled meeting by a two‑thirds (2/3) vote of the voting
members present, provided the proposed amendments shall have been presented in
writing to the entire membership not less than ten (10) days prior to the
meeting and are consistent with and shall conform with the Bylaws and Standing
Rules of the Association and the Bylaws of the Club. Any amendment to these Standing Rules shall be effective immediately
unless the motion to adopt such an amendment specifies another effective date.
Revised
02/96